RFQ: WOLF CREEK PARK MASTER SITE PLANNING

3.0 Statement of Qualifications Submission Deadline

An original and three (3) copies of all requested information should be mailed or delivered to:

NRGRDA
200 Main Street
Beckley, West Virginia 24801

Responses must be received by 3:00 PM ET on Friday, May 16, 2025. Qualifications received after 3 pm will not be accepted. Mailed SOQs must be sealed and clearly marked “RFQ Response for Wolf Creek Park Site Planning” in the lower left corner. Emailed submissions sent to adavis@nrgrda.org will be accepted.

4.0 Request for Qualifications Contact

The contact regarding this Request for Qualification (RFQ) process is NRGRDA Director of Strategic Redevelopment, Andrew Davis. Prospective applicants may make inquiries to obtain clarification of the requirements contained in this RFQ.NRGRDA reserves the right to accept or reject any and/or all proposals.

All questions regarding this RFQ shall be received in writing by email to adavis@nrgrda.org. Questions are due no later than 3:00 P.M., Friday, May 2, 2025.

5.0 Statement of Qualifications Format

Proposals should be limited to 20 numbered pages. Please include a cover letter that identifies a contact person and all call information. The following format is not required but is encouraged to provide consistency between proposals, aiding in evaluation and comparison. If the format is modified, please include the following information at a minimum:

i. Project Approach: Describe your team’s approach to successfully delivering the project. Provide details on how each task will be completed. Include any recommendations for maximizing effectiveness and efficiency.

ii. Relevant Project Experience: Provide a summary of your experience with similar projects, including location and client contact information. Specify the services provided, the office location from which the work was performed, and staff members’ responsibilities. Web links to recent plans and past work, if available, may be included in addition to project summaries.

iii. Project Team: Provide an organizational chart identifying all staff assigned to the project, including any sub-contractors, defining roles, responsibilities, and task assignments of each member for the duration of the project.

iv. Qualifications of Personnel: Provide relevant experience and qualifications of all personnel assigned to the project.

v. Scope of Work: Provide an outline for keeping the project on schedule and within budget. Include projected workloads and staff availability, as well as a projected schedule for completion of significant milestones and the draft and final master plan.

vi. References: Provide contact information for at least three references for clients familiar with your work. 

6.0 Evaluation Criteria

SOQs should address all aspects of the RFQ and clearly express an understanding of the requirements
and qualifications to conduct these services in a thorough and efficient manner. SOQs will be evaluated by a committee appointed by NRGRDA. SOQs will be evaluated on the firm’s ability to meet the requirements of this RFQ. Some evaluation criteria, among other factors, will include:

i. 10 points – Project approach and demonstrated understanding of the goals for the master plan;

ii. 15 points – Creativity and vision for overall project;

iii. 20 points – Familiarity with and understanding the nature and challenges of the region and stakeholders;

iv. 25 points – Qualifications and availability of staff assigned to the project;

v. 25 points – Relevant project experience;

vi. 5 points – References. Candidate firms may be asked to present their proposal to the selection committee appointed by NRGRDA before the final selection is made. Final selection and contracting will be subject to approval by NRGRDA

7.0 Project Schedule

It is anticipated that NRGRDA will make a selection by May 30, 2025. The project duration is anticipated to be 6 months from the contract start date.

8.0 Project Budget

This project is grant funded. The total approximate budget is $125,000.

9.0 Administrative Information

All proposals become the property of NRGRDA upon submission and will only be returned at NRGRDA’s option. Any restrictions on the use of the data contained within must be clearly stated in the SOQ itself.

The cost of preparing, submitting and presenting a SOQ is the sole expense of the consultant/firm. NRGRDA is not liable for any costs prior to the issuance of a signed contract.

NRGRDA reserves the right to reject any and all SOQs, to consider alternatives, to waive irregularities and to re-solicit a RFQ.

NRGRDA reserves the right to cancel the RFQ in part or in its entirety. This solicitation of SOQs in no way obligates NRGRDA to award a contract.

NRGRDA makes no guarantees to any proposing firm until such time NRGRDA approves the negotiated contract. NRGRDA will provide information and assistance in this project where available.

NRGRDA will afford full opportunity for minority business enterprises to submit a SOQ in response to this invitation and will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, handicap or national origin in the contract award.